London panorama, from original photo by DAVID ILIFF (licence: CC-BY-SA 3.0)

Proposing for EVA London 2017

Submission of proposals (in abstract form) for EVA London 2017 is now open, and the Call for Proposals available through Easychair and Wiki CFP.

Proposals may be for a paper, a paper with demo, a demonstration, a workshop, an exhibition, or a panel discussion. Your proposal must be submitted via the EasyChair website:

Please note the following:

  • Your proposal should come under one of the conference themes.
  • Please submit only a summary proposal, up to one page (400 words) for selection.
  • The main deadline for proposals is Monday 16th January 2017.
  • The deadline for research workshop proposals is Friday 17th March 2017.
  • Authors of proposals selected for EVA London are invited to submit a paper for publication. Papers are peer reviewed and may be edited for publication as hard copy and online. Other presentations may be published as summaries or as papers. Please see the Author section for instructions.

There is a reduced registration rate if you are presenting. A few bursaries for EVA London registration fees will also be available if you don’t have access to grants. This will be announced in Spring 2017. Please note that bursaries would cover the registration fees only; we cannot offer assistance with travel or accommodation costs.

We regret that EVA cannot supply letters of invitation or support.

See the Key dates section for further details of deadlines.

Please see the Contact section if you have any questions.


Papers will be presented in 20-minute slots (either in plenary sessions or in parallel) and be associated with a publication of up to 8 pages in the proceedings.


Demonstrations will be formally timetabled normally in parallel with other sessions, in 20-minute slots. Proposals are invited and should be submitted in outline as for papers, above. However, we will not expect detailed demo requirements until nearer the conference, to allow time for development. For publication you will be able to offer either a 2-page summary describing the demo in association with a formal 8-page paper and presentation.

Panel sessions and workshops

Proposals for panel sessions or workshops are welcome.

A panel session would consist of two or more panel members who each make brief presentations or statements, followed by discussion with the audience. We will look for panel sessions to be of wide interest and to stimulate and engage the audience, since most delegates are interested and often expert in using and exploring technologies.

A workshop should be a practical tutorial and would normally be delivered in one or two 90-minute sessions.

Research Workshop

Further information on proposing for the Research Workshop is found in the Research Workshop section of the EVA website.

Sponsorship and marketing

There are attractive opportunities for organisations to support an aspect of the conference such as the publication or a reception or bursaries for delegates, or to market services or products:

  • Conference pack insertions
    Cost: £150+ VAT per insert
    120 copies required a few weeks ahead of time.
  • A manned table top/stand to display or sell materials in the conference breakout area
    Cost: £150 + VAT per day (includes conference attendance for one person)
  • A demonstration or presentation of software or other products in the lecture room
    Cost: £150 + VAT per day (includes conference attendance for one person)
  • Sponsoring a bursary to cover registration costs for artists or others to attend the conference
    Cost: £180 + VAT for each 2 day bursary. Sponsors will be prominently acknowledged in the current conference literature.
  • Displaying materials on an unmanned table top/stand in the conference breakout area
    Cost: £90 + VAT per day

Please contact BCS below if you are interested in any of these options:
Member Groups Coordinator
BCS, The Chartered Institute for IT
First Floor, Block D, North Star House, North Star Avenue, Swindon SN2 1FA
Tel: +44 (0) 1793 417 417 | Direct Dial: +44 (0) 1793 417 566