Instructions for authors

Papers accepted for EVA London 2022 will be published both in the bound colour proceedings (with ISBN and ISSN 1477-9358) that delegates can order and also in the online open-access proceedings (with individual DOIs for each paper).

Deadlines and submission

The deadline for submitting an accepted paper for publication is Wednesday 9th March 2022.

The deadline must be strictly observed. You must use the files provided at the bottom of this page to prepare your paper. Upload your final paper to the EVA London 2022 EasyChair system using the same account/submission number as your original submisison. You should log in as an “author” and submit using the “Upload new version” link at the top right, which may need horizontal scrolling if you are in a narrow window.

You must also sign and return an EVA 2022 eWiC Licence to Publish form. All authors must submit a licence with their paper manuscript, preferably by completing the fillable PDF form with a scanned signature and submitting to BCS eWiC via Without this form, your paper cannot be published. See the instructions on the form.

Preparing your paper

The files referred to here can also be downloaded from the list at the bottom of this page.

It is essential that you prepare your paper following the style and format given in these documents. It is very important to read carefully and follow:

Options for paper formats are as follows:

  • Full paper presenters and “paper & demo” presenters should prepare a full 3-8 page paper using the EVA London 2022 full paper template Word document
  • Short paper, demo only, and Research Workshop presenters should prepare a short paper consisting of 1-2 pages of text and images using the EVA London 2022 short paper template Word document.
  • Panel session, workshop, and tutorial presenters can optionally prepare a short or long paper (1-8 pages).

Important: Please use the relevant Word template as a starting point for your paper and replace the sample text with that for your paper by copying unformatted text and/or seting the Word style, so that you are using only the required “ewic” styles (e.g., “ewic-Body”, etc.). If you have never used custom Word styles before, please read this guidance on applying styles. All text in your paper should be in one of the “ewic-…” styles in the template (e.g., “EWIC-HEADER 1”, not “Header 1”, etc.), as appropriate. You can also check the instructions in the eWiC Information for Authors.

Please compress all images to print quality (e.g., c.200 dpi) to keep the file size manageable. Do a basic spelling and grammar check using the Word red/green underlines. British English spelling is preferred. All final papers must be submitted with a completed signed and scanned eWiC Licence to Publish form. Use “EVA London 2022 Conference” as the conference on the form.

You are advised to take account of the reviewers’ comments, which have been sent to you via the EasyChair system. Accepted papers will be edited before publication, but please make sure that grammar and spelling are correct, as it is not possible for the editors to do extensive editing and your paper may be rejected for this reason.

Submission is via the EasyChair system as an “author” under:
Please submit a “ZIP” file including the following three files:

  1. Your Word paper named “nn_Lastname.docx” where “nn” is your Easychair paper number and “Lastname” is the last name of the main author.
  2. A matching PDF version of paper named “nn_Lastname.pdf” for checking by the editors.
  3. A PDF copy of the completed Licence to Publish form, signed with a real or scanned signature by at least one co-author, named “nn_form.pdf“.

You can update your submission as often as you wish before the submission deadline.

Papers will be reviewed by the editors soon after the submission deadline and a final decision made to publish or not. Occasionally it may not be possible to publish a paper, for a variety of reasons, including incorrect formatting. If so, we will still very much welcome a presentation at the conference.

Presenting and registering

Please carefully read the information and instructions provided in our presenting guidance page.

At least one speaker per paper is expected to register for the conference.

We regret that EVA and the BCS cannot supply letters of invitation or support.

Guidelines and templates

PDF icon EVA London 2022 Author Guidelines
MS Word icon EVA London 2022 template for long paper
MS Word icon EVA London 2022 template for short paper
PDF icon EVA London 2022 eWic Licence to Publish
PDF icon eWiC Information for Authors