Proposing for EVA London 2021

Proposals may be for a paper, a paper with demo, a demonstration, a workshop or a panel discussion, and should be related to at least one of the conference themes. The main deadline for proposals was Monday 11th January 2021 (now closed), while the deadline for research workshop proposals (mainly for postgraduate students and unaffiliated digital artists, by email to Graham Diprose on was Wednesday 10th March 2021 (now closed).

Proposals were submitted via the EasyChair website at the following URL:

Please note the following:

  • Please submit a summary proposal of up to 400 words in text form, together with an optional (but recommended) draft of a paper in PDF if possible.
  • Authors of all proposals selected for EVA London 2021 will be invited to submit a completed paper for publication in the proceedings. Proposals are peer-reviewed and submitted papers will be copyedited for publication (both physical and digital). Some presentations may be published as summaries. Papers must be in an appropriate form to be accepted. Further information will be provided in due course.
  • There will be a publication package to cover the cost of open access for papers online. There will also be a registration cost for attendance for at least the presenter(s). Precise registration costs have yet to be determined and will depend on if attending online or in person (assuming the latter will be possible). Note that a number of bursaries for EVA London registration fees are made available each year (please note that we cannot offer assistance with travel or accommodation costs) for presenters within affiliation or funding support. The application process for bursaries will be announced in Spring 2021.
  • We regret that EVA cannot supply letters of invitation or support.

Further details of post-proposal deadlines are available in the EVA London 2021 key dates list for further details of deadlines. Please contact us if you have any further questions regarding submissions.


Papers will be presented in 20-minute slots (either in plenary sessions or in parallel, with 15 minutes allocated for the talk itself) and be associated with a publication of a 3-8 page “long” paper in the proceedings. At least one author must register for the presentation of the paper. Paper presentations will be online using Zoom.


Assuming we can hold a physical conference, demonstrations will be formally timetabled normally in parallel with other sessions, in 20-minute slots or in combination with a paper in a 30-minute slot. Proposals are invited and should be submitted in outline as for papers, above. However, we will not expect detailed demo requirements until nearer the conference, to allow time for development. For publication, you will be able to provide a 1-2 page “short” paper describing the demo if not associated with a long paper. At least one author must register for the presentation of the demonstration.

Panel sessions and workshops

Proposals for panel sessions or workshops are welcome. Please note the following:

  • panel session would normally consist of two or more panel members who each make brief presentations or statements, followed by a discussion with the audience. We will look for panel sessions which we judge to be of wide interest to the EVA London audience and which would stimulate and engage the audience. Panel sessions last 30 minutes with an optional associated paper of 1-8 pages (i.e., a short or long paper). Note that all panel members must register unless agree otherwise. A panel session may be physical or online.
  • workshop should be a practical tutorial or coordinated set of presentations and would normally be delivered in one or two 90-minute sessions or a 120-minute session if onine. Note that all workshop presenters must register unless agreed otherwise. An optional associated paper of 1-8 pages (i.e., a short or long paper) can appear in the proceedings or a joint paper covering several workshops is also possible. A workshop may be physical or online.

Research Workshop

Held on one or two days of the EVA London conference depending on the number of accepted submissions, the Research Workshop is an opportunity for postgraduate students and artists to present their work and share research work in progress in an informal and supportive setting. The EVA London 2021 Research Workshop is planned for the afternoon of Monday 5th July 2021 and perhaps extended to the afternoon of Tuesday 6th July 2021 as wellA Research Workshop proposal is for a 15-minute presentation on your ideas, plans or initial results (including a few minutes for questions and discussion). Accepted Research Workshop presenters can attend free on the day of the presentation. A written submission of up to two pages may be incorporated in a joint paper edited by the Research Workshop organiser. A separate paper may be possible by arrangement with and at the discretion of the organiser, at an additional charge.

The deadline for proposals is 10th March 2021 by email to the Research Workshop organiser, Graham Diprose. Note that some proposals for the main conference may be accepted for the Research Workshop instead.

Sponsorship and marketing

There are opportunities for organisations to support an aspect of the conference such as the publication or a reception or bursaries for delegates, or to market services or products, some only appropriate if a physical conference is held. For example:

  • Conference pack insertions
    Cost: £150+ VAT per insert
    120 copies required a few weeks ahead of time.
  • A manned tabletop/stand to display or sell materials in the conference breakout area
    Cost: £150 + VAT per day (includes conference attendance for one person)
  • A demonstration or presentation of software or other products in the lecture room
    Cost: £150 + VAT per day (includes conference attendance for one person)
  • Sponsoring a bursary to cover registration costs for artists or others to attend the conference
    Cost: £180 + VAT for each 2-day bursary. Sponsors will be prominently acknowledged in the current conference literature.
  • Displaying materials on an unmanned tabletop/stand in the conference breakout area
    Cost: £90 + VAT per day

Please contact BCS below if you are interested in any of these options:
Member Groups Coordinator
BCS, The Chartered Institute for IT
3 Newbridge Square, Swindon SN1 1BY, UK
Tel: +44 (0) 1793 417 417 | Direct Dial: +44 (0) 1793 417 566