Presenting at EVA London 2018

If you are presenting a paper or demonstration at EVA London 2018, please carefully read the information below.

Please note that your presentation or demonstration must take no longer than 20 minutes – or 30 minutes for combined papers/demos and panel sessions. This includes setup and questions. Do liaise with your session chair and check that all is working in the break before your session, not during the session itself!

Time limits are strictly adhered to. Please watch your session chair for any signals to stop speaking during your talk. If you want to invite questions you must allow time within the 20 minutes. You would not want to find you have only 5 minutes because others have overrun, so please be considerate of others and make absolutely sure your presentation fits in the allocated time. Session chairs will be sticking strictly to time – please help them achieve this.

If you have questions about the venue or the available facilities, please contact us.


Demonstrations are a distinctive feature of EVA London. Instead of a conventional talk with slides you would offer an interactive demonstration of a technology or a project: a ‘show and tell’ session where delegates might be able to interact and ask questions. Ideally, you would bring physical objects or equipment to be shown and demonstrated, or passed around.

Demonstrations have the same importance as more conventional papers and are allotted the same 20 minutes. Each demonstrator has a specific time slot for the demo portion of their paper. Please contact if you have any special requirements for your demo, well in advance of the conference.

Research Workshop

The Research Workshop is a relaxed, informal event. However, it is still very important that you keep to your allotted time slot, as there is a very full programme. Slots will also be 20 minutes, with 15 minutes to speak, followed by 5 minutes Q&A and discussion. Again, please be sure you keep to time; it’s not fair on those that follow if you overrun.

Because we have such a full programme, please bring your research workshop presentation on a USB memory stick or a CD or DVD, not on your own laptop. Presentation computers are Windows PCs, so if you use Mac or Linux please check that your presentation works correctly on a Windows PC before the conference.

Standard equipment

In each room, there will be an LCD projector connected to a conference laptop PC running Windows, with audio connection, internet access, and Bluetooth pointing device.

Wherever possible we would prefer you to transfer your PowerPoint or PDF presentation file onto the host computer, but you may also connect your own laptop. The latter is usually preferable where you use any non-PowerPoint software (e.g. external video, Flash, QuickTime etc.) We usually have the option to connect via HDMI or VGA connector only, so please bring any adapters you require.

Do not rely on having internet access if you intend to use your own laptop as this is contingent on whether you can connect to the BCS’s wireless network, although normally this should work fine.

Please email as soon as possible if you have any queries.