Proposing for EVA London 2018

Submission of proposals (in abstract form) for EVA London 2018 is now open, and the Call for Proposals available through Easychair and Wiki CFP. Proposals may be for a paper, a paper with demo, a demonstration, a workshop or a panel discussion, and should be related to at least one of the conference themes. The main deadline for proposals is Monday 15th January 2018, while the deadline for research workshop proposals is Friday 16th March 2018. Proposals for the V&A Digital Futures event have a later deadline and separate submission system – see the Digital Futures 2018 page for more information.

Your proposal must be submitted via the EasyChair website at the following URL:

Please note the following:

  • Please submit a summary proposal only of up to one A4 page and up to 400 words.
  • Authors of all proposals selected for EVA London are invited to submit a paper for publication in the proceedings. Papers are peer reviewed and may be edited for publication (both physical and digital). Other presentations may be published as summaries. Further information will be provided when notifications are sent out in 2018.
  • There is a reduced registration rate if you are presenting. However, a number of bursaries for EVA London registration fees are made available each year (please note that we cannot offer assistance with travel or accommodation costs). The application process for burasries will be announced in Spring 2017.
  • We regret that EVA cannot supply letters of invitation or support.

Further details of post-proposal deadlines are available in the EVA London 2018 key dates listing for further details of deadlines. Please contact us if you have any further questions regarding submissions.


Papers will be presented in 20-minute slots (either in plenary sessions or in parallel) and be associated with a publication of up to 8 pages in the proceedings.


Demonstrations will be formally timetabled normally in parallel with other sessions, in 20-minute slots. Proposals are invited and should be submitted in outline as for papers, above. However, we will not expect detailed demo requirements until nearer the conference, to allow time for development. For publication, you will be able to provide a 2-page summary describing the demo in association with the formal 8-page paper.

Panel sessions and workshops

Proposals for panel sessions or workshops are welcome. Please note the following:

  • A panel session would normally consist of two or more panel members who each make brief presentations or statements, followed by discussion with the audience. We will look for panel sessions which we judge to be of wide interest to the EVA London audience and which would stimulate and engage the audience.
  • A workshop should be a practical tutorial and would normally be delivered in one or two 90-minute sessions.

Research Workshop

Held on day one of the EVA London conference, the Research Workshop is an opportunity for postgraduate students and artists to present their work and share research work in progress in an informal and supportive setting. A research workshop proposal is for a 15 minute presentation on your ideas, plans or initial results (including a few minutes for questions and discussion).


Sponsorship and marketing

There are attractive opportunities for organisations to support an aspect of the conference such as the publication or a reception or bursaries for delegates, or to market services or products:

  • Conference pack insertions
    Cost: £150+ VAT per insert
    120 copies required a few weeks ahead of time.
  • A manned table top/stand to display or sell materials in the conference breakout area
    Cost: £150 + VAT per day (includes conference attendance for one person)
  • A demonstration or presentation of software or other products in the lecture room
    Cost: £150 + VAT per day (includes conference attendance for one person)
  • Sponsoring a bursary to cover registration costs for artists or others to attend the conference
    Cost: £180 + VAT for each 2 day bursary. Sponsors will be prominently acknowledged in the current conference literature.
  • Displaying materials on an unmanned table top/stand in the conference breakout area
    Cost: £90 + VAT per day

Please contact BCS below if you are interested in any of these options:
Member Groups Coordinator
BCS, The Chartered Institute for IT
First Floor, Block D, North Star House, North Star Avenue, Swindon SN2 1FA
Tel: +44 (0) 1793 417 417 | Direct Dial: +44 (0) 1793 417 566